New hire payroll setup
Profile, tax forms, direct deposit and benefit deductions in place before the first run, not after it.
Payroll administration
We do not run your payroll. We make sure it runs right.
Your provider processes payroll. Somebody still has to get them the right numbers before the deadline, every single run. That part is the job nobody budgeted for, and it is this one.
Keep your current provider
Nothing to migrate
Works with any system
Not a PEO
What this is for
Payroll is not the hard part. The week before it is.
The provider does the calculation. Everything that has to be true before they can is somebody's job, and that somebody is usually you.
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01
Three rate changes are still not entered and cutoff is Thursday
Two of them were agreed verbally in a corridor. Nobody wrote them down. Payroll closes in two days.
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02
A new hire starts Monday and nothing is set up
No profile, no tax forms, no direct deposit, no benefit deductions. Their first check is already at risk.
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03
Someone left and the final pay is not straightforward
Accrued PTO, a commission still to settle, equipment not returned. Texas has rules about what you can and cannot withhold.
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04
A garnishment order arrived and it has a deadline
It is legal paperwork with a response window. Ignoring it is not an option and getting it wrong has consequences.
Your payroll system processes payroll. We help make sure the right information gets there.
What is covered
Everything that feeds payroll, managed.
Brandi's full list, grouped the way a payroll week actually runs.
Employee changes
Pay rates, bonuses, commissions, status changes and terminations, entered and confirmed against the run.
PTO, leave and timekeeping
Accruals, leave updates and timekeeping coordination, so hours reach the provider matching what people actually worked.
Deductions and garnishments
Benefit deduction changes and garnishment orders handled on their deadlines, with the paperwork filed correctly.
Multi state setup
Coordinating registration and setup when you hire across a state line, before the first check goes out wrong.
Employee payroll questions
Why is my check different, where is my stub, what is this deduction. Your employees ask us instead of you.
Reporting and review
Payroll reports, a review before the run and issue resolution with the provider when something does not look right.
Year end coordination
W2s, final reconciliations and the year end sequence run to a schedule rather than discovered in January.
How it works
Three steps, and none of them is a migration.
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1
We learn your run
Which provider, which cutoffs, who approves what, and where things usually go wrong. Nothing changes about the system you use.
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2
Changes come to us
Rate changes, new hires, leavers, deductions. You tell us once and we make sure it lands with the provider on time.
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3
We check before it posts
A review against the run so errors get caught before the money moves, which is far cheaper than a correction after.
This is a fit if
- You already have a payroll provider and are happy enough with it
- Payroll changes reach you personally, in texts and hallway conversations
- Something has gone wrong on a run in the last twelve months
- You are hiring across state lines or planning to
Probably not if
- You want us to become your payroll provider and process the run ourselves
- You have a full time payroll administrator already doing this well
- You are looking for a PEO to take your employees onto their books
We do not process payroll and we do not want to. Your provider is good at that. This is the administration around it, which is where the errors actually come from.
Client stories
What changed for them.
Benefits administration used to be one of the most frustrating parts of running our company. They made the process much easier for management and our employees.
Their attention to detail has caught problems we didn't even realize we had. They are proactive instead of waiting until something goes wrong.
They are dependable, knowledgeable, and incredibly organized. If they tell me something is going to be handled, I know it will be handled.
Questions
What owners ask about payroll administration.
No, and that is the whole point. HR People does not require you to move to a proprietary payroll system. Whether you use ADP, Paychex, Paylocity, Gusto, QuickBooks Payroll or another provider, we work alongside what you already have. There is no migration, no new software for your team to learn and no change to your tax filings.
We manage the employee information, changes and administrative processes that keep payroll moving accurately and on time. Your provider calculates and files. We make sure what reaches them is right and reaches them before the cutoff.
Us, if you want. Most clients give us the access needed to enter changes and raise issues directly, which removes a step. If you would rather keep that relationship yourself we will prepare everything and hand it to you instead.
No. Your employees stay your employees, there is no co employment, and your payroll tax filings continue exactly as they are under your own EIN.
We raise it with the provider and work the correction through with them, including what has to be told to the employee. The bigger win is the review before the run, because catching it early usually means it never becomes a correction at all.
Yes. Some clients bring us in only for year end coordination or to sort out a backlog of changes that never got entered. Tell us the scope and we will price the project rather than a retainer.
Tell us what is on your plate.
Twenty minutes, no pitch. Brandi will tell you what she would take on, what she would leave with you, and roughly what it costs. If you are not ready for us yet, she will say so.